Difference Between Forwarding and Transfer of RFP

Forwarding and Transfer of RFP 

Forwarding is the process of passing ownership of an RFP to another EDI User in a group operating for the exporter nominated on the RFP.  Ownership of an RFP governs who may update it, and forwarding is necessary to change ownership.  Therefore, when one user in the export chain has finished with his/her input to an RFP but more information is required, he/she must forward the RFP to the next user.  Forwarding is achieved simply by nominating the EDI User Identifier of the intended recipient and the status to be forwarded in an RFP update message.  This causes EXDOC to acknowledge the forwarding request and to place a copy of the RFP in the recipient's mailbox.  An RFP could in fact be forwarded any number of times among members of the group authorised to act for the exporter, in each case with sole access rights moving to the new recipient.

Transferring is the process of passing ownership of an RFP from one exporter to another exporter by changing the name and address of the exporter on the RFP.  The transfer function addresses the commercial circumstance where product is sold by one exporter to another after an RFP has been raised but before certificates have been printed.  A transfer is necessary to establish the new entity legally responsible for the product.  A transfer is achieved by nominating the new exporter number in an RFP update message. This causes EXDOC to acknowledge the transfer request and to place a copy of the RFP in the recipient's mailbox.  The transfer is completed when the nominated recipient exporter or his agent accepts the RFP (via a further RFP update).