Where do I go to upload my rates?

1. When you see the ImpexDocs suite, please click on the Bookings Tab. 

1. Once the popup opens, please click on Rate Management

1. Upon opening the rate management screen, you would see your preferred shipping lines and/or freight forwarders auto populated. The Partners classified as Shipping Lines/Forwarders/Airlines which are to be included in Rate management appear in this list.
   
   Please click on the manage rate icon for the shipping line or freight forwarder you want to upload or change the rates for. 
   
2. For the purposes of this demo, we have selected HSD or Hamburg Sud Shipping Line (Please note that these are dummy rates and only for demo purposes. These are your contracted rates.)  

1. Upon opening your preferred shipping line, you have the option to upload a batch (for designated time-period) 

1. Upon clicking the add batch button, you can note down the validity of your rates and then go ahead to the ‘Batch Description’ to add your custom batch description. Click on save to make the new batch. 

1. Once a new batch is created, we select the manage rate button again to upload/append/change the rates uploaded for that batch. 

1. You will see this screen and the rest of the process is continued in the next section. 

How all can I upload rates?

There are 3 simple ways you can upload your rates. 

 1. Paste from your existing Excel sheet corresponding to the columns existing in the system. The batch validity is already populated in the system and to get the success notification, you just have to type in your preferred email address. If you want to overwrite existing data, please check the ‘Overwrite Existing Data’ checkbox. 

2. Import functionality uploads the freight rate from a spreadsheet. As in the previous step, the batch validity is already populated in the system and to get the success notification, you just have to type in your preferred email address.

 3. Manual update allows to tp update ad-hoc rate

How does the rate sheet work?

The provided rate sheet template helps your shipping line upload your contracted rates onto the ImpexDocs system. Here are some quick tips for your team to streamline and ease the process. 

The shipping line code, just like the origin country code, load port code and other port codes can be selected from a drop down. PLEASE NOTE: DIRECT or THROUGH are not transhipment port codes, please refrain from putting that through. If there is no Transhipment Port, leave it blank.   

The container sizes are these, and they only need to be picked from the drop down or entered in the format given in the first column shown below:

The container types are these, and they only need to be picked from the drop down or entered in the format given in the first column shown below:

Rate types (The header) can be customised by just changed the text on the top. Furthermore, the PER column is the actual rate PER Container or Shipment (Possibly B/L in your terminology). The ‘PER’ input format are these, and they only need to be picked from the drop down or entered in the format given in the column shown below:

How do I know if the rates are successfully uploaded?

At every rate upload method screen, there is an email address field. As soon as you upload your rates through any method, put in your preferred email address and click save. Pour yourself a coffee and the system will give you the status of it’s Successful Upload by the time you come back to the screen.